ALR Chapter 111 Bylaws

BYLAWS
of
American Legion Riders Chapter 111
Department of Texas
The American Legion

Cedar Hill, Texas

Article I--Name

Section 1.  The Chapter existing under these By-Laws is to be known as American Legion Riders Chapter 111, a program of the S. Gus Alexander, Jr. Memorial, American Legion Post 111, The American Legion, Department of Texas.

Article II—Management

Section 1.  The officers of the Chapter shall be Director, Assistant Director, Secretary, Treasurer, Sergeant-at-Arms, Road Captain, Historian, Chaplain, and Membership Chairman. Until there are enough elected candidates to hold each office, members may hold multiple offices.

Section 2.  Between Chapter meetings, the administrative power of the Chapter shall be vested in the Chapter Executive Committee, which shall consist of all elective officers for the current year, and in addition, the immediate Past Director.

Section 3.  Officers of this Chapter shall be elected annually, and take office at the meeting next following that of the election.  All elections of officers shall be by ballot and the candidate or candidates receiving the highest number of votes shall be elected to the respective office or offices for which they are candidates.

Section 4.  All vacancies existing in any office of the Chapter from any cause other than the expiration of the term shall be filled by a majority vote of the remaining members of the committee, and a person so appointed shall hold office for the unexpired term of the member of the committee or officer whose position was vacated. 

Section 5.  A vacancy shall exist when a member or officer is absent from the Chapter due to resignation, loss of qualifications, incapacity from injury or illness, or for a continuous period of unexcused absences considered detrimental to the interest of the Chapter by the remaining members of the Executive Committee.

Article III—Meetings

Section 1.  The regular meeting of the Chapter shall be held at S. Gus Alexander Jr. Memorial American Legion Post 111 on the first Wednesday of each month at 6:00 p.m. at which may be transacted such business as may properly be brought up for action; such meetings may be converted into entertainment meetings, as may be deemed agreeable by the officers of the Chapter.

Section 2.  The Chapter Director or a majority of the Executive Committee shall have power to call a special meeting of the Chapter at any time.

Section 3.  Upon the written request of two members, the Executive Committee shall call a special meeting of the Chapter.

Section 4.  Two members shall constitute a quorum.

Article IV—Chapter Executive Committee

Section 1.  The Chapter Executive Committee shall meet for organizational or such other business as may come before it at the call of the Chapter Director within 10 days after the installation of the new officers.  Thereafter the Chapter Executive Committee shall meet as often as Chapter Director may deem necessary.  The Chapter Director shall call a meeting of the Chapter Executive Committee upon the joint written request of two or more members of said Chapter Executive Committee, and two members of the committee shall constitute a quorum thereof.

Article V—Duties of Officers

Section 1.  Duties of Director.  It shall be the duty of the Chapter Director to preside at all meetings of the Chapter and to have general supervision over the business and affairs of the Chapter, and such officer shall be the chief executive officer of the Chapter.  The Director shall perform such other duties as directed by the Chapter.

Section 2.  Duties of Assistant Director.  The Assistant Director shall assume and discharge the duties of the office of Director in the absence or disability of, or when called upon by the Chapter Director.  If the Director vacates/resigns the office prior to the end of his/her term, the Assistant Director will automatically become the Director and serve out the remainder of the term.

Section 3.  Duties of Chapter Secretary.  The Secretary shall have charge of and keep a full and correct record of all proceedings of all meetings, keep such records as the Post organization may require, and under direction of the Director handle all correspondence of the Chapter.

Section 4.  Duties of the Treasurer.  The Treasurer shall have charge of all finances and see that they are safely deposited in some local bank or banks and shall report once a month to the Chapter Executive Committee the condition of the finances of the Chapter, with such recommendations as he or she may deem expedient or necessary to carry on the financial activities of the Chapter.  The Treasurer shall be a signer for all checks disbursing the monies of the Chapter, and shall be provided such surety bonds in such amounts as shall be fixed by the Chapter Executive Committee and obtained by the Chapter.Checks over the amount of $500 must be countersigned by the Director. The Treasurer prepares the Chapter’s monthly financial report for the sponsoring post Executive Committee.

Section 5.  Duties of Chapter Historian.  The Chapter Historian shall be charged with the individual records and incidents of the Chapter and Chapter members, and shall perform such other duties as may properly pertain to the office as may be determined by the Chapter or the Executive Committee.

Section 6.  Duties of Chapter Chaplain.  The Chapter Chaplain shall be charged with the spiritual welfare of the Chapter comrades and will offer divine but nonsectarian service in the event of dedications, funerals, public functions, etc., adhere to such ceremonial rituals as are recommended by the National or Department headquarters from time to time.

Section 7.  Duties of Road Captain.  The Road Captain shall plan all tours, runs, activities, and events; lead the chapter in formation riding or parades; arouse interest in activities; enforce all rules of safe motorcycle operation and group riding.  Additionally, the Road Captain may select assistants to aid in special tasks and may chair appropriate activities committee as directed by the chapter Director or Executive Committee. 

Section 8.   Duties of the Sergeant-at-arms.  The Sergeant-at-arms shall preserve order at meetings and gatherings, assist the Road Captain in enforcing all rules of safe riding during rides and runs; and perform such other duties or chair such committees as may be from time to time assigned by the Director or Chapter Executive Committee.

Section 9.  Duties of Membership Chairman. The Membership Chairman is responsible for maintenance of membership records. The Membership Chairman shall collect membership dues as determined by the Chapter bylaws, and provide it to Treasurer on a regular basis. The Membership Chairman is charged with the review and/or collection of eligibility documentation as required demonstrating compliance with National membership requirements, and to demonstrate any additional requirements as may be defined by the sponsoring Post Executive Board. The Membership Chairman shall render detailed membership reports annually or when called upon to do so at regular meetings of the Chapter. Additionally, the Membership Chairman shall send renewal notification to members of record upon availability of TAL, ALA, and SAL membership cards for the following membership year.

Section 10.  Additional Roles. The Chapter may define additional roles, either elected or appointed, within their local by-laws. Any such addition to the by-laws must definitively state whether the position is elected or appointed. If an additional role is filled by appointment, any such addition to the by-laws must definitely define who has the right of appointment (usually Director, or Chapter Executive Committee by majority). Finally, any such additions to the by-laws must define which, if any, of the additional positions constitute membership on the Chapter Executive Committee.

Article VI—Delegates

Section 1.  Delegates and alternates to a Department American Legion Riders meeting, convention, regional gathering or other activity shall be elected by ballot by the Chapter at a regular meeting of the Chapter to be held prior to the date of such event.

Article VII—Appointments

Section 1.  The Chapter Director, immediately upon taking office each year, may appoint standing committees or commissions for the furtherance of chapter programs.

Section 2.  Such standing committees shall consist of such persons, and the chair thereof, as designated by the Chapter Director.

Article VIII—Resolutions

Section 1.  All resolutions of state or national scope presented to this Chapter by a member or reported to this Chapter by a committee shall merely embody the opinion of this Chapter on the subject and copy of same shall be forwarded to the Post headquarters for its approval before any publicity is given or action other than mere passage by the Chapter is taken.

Article IX—Notices

Section 1.  Every member shall furnish the Chapter Secretary with a valid email or postal mailing address and phone number if available.

Section 2.  The Chapter Secretary shall cause notice of the annual election to be given at least two weeks prior thereto.

Article X—Rules of Order

Section 1.  All proceedings of this Chapter shall be conducted under and pursuant to Roberts’ Rules of Order (Newly Revised), except as herein otherwise provided.

Article XI—Limitations of Liabilities

Section 1.  This Chapter shall incur, or cause to be incurred, no liability nor obligation whatever which shall subject to liability any other Chapter, subdivision, members of The American Legion, post, departments, or other individuals, corporations or organizations.

Article XII—Amendments

Section 1.  These By-Laws may be amended at any regular Chapter meeting by a vote of two-thirds of the members of said Chapter attending such regular meeting, provided that the proposed amendment shall have been submitted in writing and read at the next preceding regular meeting.  Any changes will be reported to the sponsoring post.

Section 2.   Written notice to the addresses of record indicated in Article IX, Section 1, shall have been given to all members at least 5 days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting there will be presented a proposal to amend the By-Laws.

CHAPTER CERTIFICATION

We, the following officers of American Legion Riders Chapter 111, S. Gus Alexander, Jr. Memorial Post 111, Department of Texas, The American Legion; hereby certify that the foregoing By-Laws, after due notice was given to all members, was adopted at a regular meeting of this Chapter held on the first day of September, 2010, A. D.

 

____________________________

Chapter Director

 

ATTEST:

 

____________________________

Chapter Secretary

 

 

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